To promote, encourage and enhance artistic and cultural participation and awareness in the Amuri area.
ACAC stands for Amuri Community Arts Council
1.Location:-
The Amuri Community Arts Council covers the areas of Hanmer, Culverden, Rotherham
and Waiau.
2.Aims and objectives:-
To generally promote and foster art of all kinds in our local area.
To manage the Hanmer Craft Market.
To promote and manage the Amuri Community Arts Council Art Gallery in the Hanmer
Library complex.
To co-operate and work with the local Hurunui District Council in regard to the running of
the Gallery and the Craft Market.
3.Members of the ACAC:- comprise of the following persons:
The chairperson, secretary, treasurer and general council members.
The ACAC has the right to co-opt new members as it deems necessary.
All members shall promote the purposes of the ACAC and shall do nothing to
bring the ACAC into disrepute.
Roles of ACAC Members:-
The Chairperson's role is to:
a) Ensure that the rules are followed;
b) Convene meetings;
c) Chair meetings, deciding who may speak and when;
d) Oversee the operation of the ACAC;
e) Give a report on the operation of the ACAC at each Annual General Meeting;
f) Advise the administrative Local Authority of any alteration to the rules.
The Secretary's role is to be responsible for ensuring that the following actions are
carried out for the ACAC:
a) Record the minutes of meetings;
b) Keep the register of members;
c) Hold the ACAC's records, documents, and books;
d) Receive and reply to correspondence as required by the committee.
The Treasurer's role is to:
a) Oversee the collection and receipt of all payments made to the ACAC;
b) Ensure that a true and accurate record is kept in the ACAC's account book,
so that the ACAC's financial situation can be clearly understood at any point in time;
c) Ensure that a financial report and statement of accounts (including an Income
and Expenditure Account and Balance Sheet) is given at each Annual General
Meeting, and more often if either the committee or a majority of the ACAC decides this
in a meeting.
4. Meetings:-
Meetings can be held as often or as little as the ACAC deems necessary.
"There must be not less than 5 (five) members present to conduct a meeting;
"Meetings are held in the different townships so as to spread the travel load;
"Decisions of the ACAC shall be by majority vote;
"Members of the public may attend ACAC meetings;
"Notices of AGM must be advertised two consecutive weeks before the AGM meeting.
5. Financial:-
Other assets of the ACAC
"Any payments made to a member or person associated with a member of the
ACAC, must be for goods or services that advance the charitable purpose of
the ACAC and must be reasonable and relative to payments that would be made
between unrelated parties;
"The financial year of the ACAC is from the 1st July to the 30th June with the AGM in August.
"For all cheque accounts 4 (four) signatures must be appointed but only 2 (two) signatures per
cheque are required.
"At an AGM the ACAC will appoint an auditor and he/she shall audit the accounts ready to
be presented at the AGM and to go to the Hurunui District Council.
6. Winding up:-
"If the ACAC is wound up, after all the debts and liabilities have been
settled the
remaining money or assets must be used to further the Arts in the
Amuri Area
and will be administered by the Hurunui District Council.
7. Altering the rules:-
The ACAC may alter or replace these rules at a meeting by a resolution passed by a two thirds
majority of those members present and voting.
In Conclusion:-
By the adoption of these rules the ACAC undertakes to honour all obligations entered into by,
or on behalf of the Amuri Community Arts Council PROVIDED THAT any such obligation
was entered into in good faith.
